Instructions for Speakers


The presentations will be played via a livestream according to the schedule posted in the Workshop Programme.

  • The livestream platform will be Google Meet.
  • All presenters must attend in order to answer live questions from the audience. 


Each author is responsible for creating and submitting his/her own pre-recorded presentation. The recommended recording platform is Google Meet. To record your presentation using Google Meet you can follow the instructions below:

  1. Go to and set up a new room. Don't enter the meeting yet!
  2. Select "Join now".Click "Present now" on the toolbar and select what you want to present from the windows opened on your computer.
  3. In the top right, you will see two thumbnails, one of you and one of your presentation. Click on your presentation to bring it to centre screen.
  4. Click the three-dot symbol in the bottom right, then select "Record Meeting". You’ll only see the record option in Google Workspace - free Google accounts don’t have this option.
  5. You can now start recording your presentation.
  6. Remember that the thumbnail streaming your webcam will also get recorded in the video. You may want to turn off your webcam.
  7. Once you have finished, end the recording the same way you started it. A copy of the recording should appear in your Google Drive along with an email with a link to the recording. This can sometimes take a while to manifest as Google needs to process the video first so you can watch it.  
  8. Next, you can share the video using Google Drive, or you can download the video, put it through your editing tools and then upload it to YouTube.
  9. Finally share the video with

Presentations will be kept on a shared drive for up to 2 weeks after the event to allow all delegates to watch it again. Information on access to all presentations will be provided.

You can also record your presentation directly through PowerPoint. There are numerous other options for recording a presentation locally, with your audio and camera included, e.g. Zoom or OBS Studio.

Any method you use to create a video file is acceptable. Video files must be between 11 and 12 minutes in length.

The video file should be in a standard format (extensions of avi, mp4, mov, wmv, mpg, mpeg), and files of any size can be uploaded through this form. Video Presentation files are due on March 10th, 2021.